Project Coordinator – Bolton, ON

Position posted on: January 3rd, 2018

A&B Rail Services Ltd.

A Canadian Railway Service and Project Solutions Company

Project Coordinator – Bolton, ON

 At A&B Rail Services, our work is getting and keeping Canada’s railway operators in motion – safely and sustainably! We work coast-to-coast, in every railway sector, and on any size project. Our commitment is service excellence and offering our clients exceptional value.  Within our team, we call this Doing It Right!

A&B Rail is seeking a qualified Project Coordinator to join our Ontario Project Team. Reporting to the Project Manager located in Bolton, ON with most time being spent in the GTA.

This is a permanent position with potential to grow.

General Purpose:

Reporting to the Project Manager, the Project Coordinator is responsible for the accurate and timely completion of a variety of administrative tasks required to support the needs of the project teams, vendors and subcontractors. The position requires a strong team player with excellent communication, organizational and planning skills with initiative and the ability to work independently and juggle multiple deadlines.

Key Responsibilities:

  • Work with the Project Manager to establish a cost reporting system for all project components, including excavation, backfill, formwork, rebar, concrete, embedded metals and underground piping.
  • Monitor daily, weekly and monthly labor, equipment, material and sub-trade costs.
  • Develop and maintain project schedule with the assistance of the Project Manager.
  • Control drawings, drawing records, and revisions.
  • Ensure that all technical aspects of the work conform to all applicable codes and standards.
  • Ensure that all work is completed accurately (i.e. survey).
  • Performs general administrative and recordkeeping functions such as photocopying, filing, faxing and preparing and distributing correspondence
  • Maintains and updates various contact and distribution lists for the department or project
  • Obtain and provides written documentation for all clarifications and instructions, attends all regular meetings.
  • Assist and monitors payroll functions to ensure proper coding and cost allocation.
  • Assist with preparing progress invoicing and progress status reports.
  • Complete estimates review estimates and assists in costing.
  • Assists in maintaining systems and procedures including set up and maintenance of master filing system, project billings, cost accounting system, and project directory
  • Assists in contacting trades and suppliers, regarding invitations, pricing, addenda and tender/bid closings
  • Carries out a wide range of diverse, sensitive, operational and technical duties within the department
  • Participates in meetings and records minutes
  • Ensures all internal controls, processes and procedures are followed
  • Performs other related duties as assigned

 Job Requirements:

  • A Diploma/ Civil Tech College Diploma – Bachelor’s Degree or Diploma in Engineering.
  • 2 – 3 years of experience in a construction environment is preferable
  • Experience in a unionized environment is an asset
  • Strong interpersonal, communication and customer service skills
  • Experienced in taking and transcribing meeting minutes
  • Strong computer skills are required with proven proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
  • Demonstrated customer service focus
  • Ability to multi-task, prioritize tasks and quickly adjust to a rapidly changing environment
  • Effective and proven organizational skills to meet multiple deadlines and handle multiple tasks in a high pressure and demanding work environment
  • Ability to work independently as well as in a team environment
  • Demonstrate a high level of confidentiality
  • Railroad experience would be an asset

Please send your resume and a cover letter quoting “Project Coordinator” in the subject line to:

Monika Singh – HR Coordinator

Fax: 1-877-640-6458

Email: humanresources@abrail.com

We would like to thank all applicants for their interest but only those selected for an interview will be contacted.

A&B Rail Services is an Equal Opportunity Employer.




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